Shared facilities have many advantages with the biggest being the fact that it helps turn a CAPEX into an OPEX and reduce the sheer volume of money likely to be parked into acquiring a system. That besides, any cloud solution in office inventory management or OP dealer software has some very distinct benefits for a business in office products. We enumerate some below:
1. Scalability and no issues like legacy
Legacy systems always ran the risk of time and tech-related redundancy which isn’t the case with the cloud which is there all the while and changing to keep up with time and needs. Be it data security, computing and storage capacities or any other area of concern, the cloud given its distributed architecture and ownership is there live to needs and keeps updating itself as compared to legacy systems in which there is always a lag.
2. No need for physical infrastructure
In the case of an OP dealer software that’s on the cloud vs one that is owned completely by an office products company, in the former, the only thing that the user needs is a terminal which could be a laptop or a PC! Nothing beyond that is really a necessity. Even the laptop or PC could be on rent! Yes, that’s the level of commitment when you go asset-light! Compare that with an asset-heavy model of office inventory management software! All it would be is a drag on the capacity of an organization that these days need to be super-light and efficient.
3. Data security always guaranteed
A shared facility cannot take things for granted if it has to survive which it has to, given the commitment that most clouds have backed them. That being so, it can be expected that data security would be top of the line at all times and which only gets better with time. The same can’t always be said of inhouse systems where an entrepreneur can be expected to slack on security issues with likely severe repercussions. Data being central to any entity these days, its being leaked or being infested with bugs and viruses is the worst nightmare that any business could ever dream of. And these precisely are points that the cloud tackles most efficiently.
4. Available 24 x 7 x 365 from anywhere in the world
A shared facility over the net is a feature that’s visible and approachable anywhere in the world at any time. This by itself means that an office inventory management business can run on shoestring budgets from anywhere on the planet that has an appreciably good internet connection. The business can be run from homes or share offices which itself takes care of costs while being there for customer needs all the time. Such a business is also never closed be it over weekends, holidays or any other reason is given that it works all the time due to its cloud architecture.
5. Analytics is possible
Any business, including that of office inventories, call for information at the right time to know if it’s headed in the right direction. And that is a sure possibility ONLY with the cloud which is possibly the best store of data. With the backing of AI, Machine learning and the likes, its worth going through the roof when entrepreneurs can use the same to plan way ahead in time and product scope to give customers exactly what they look for as also suggest products that suit their needs. This “look into the future” scope isn’t ever a possibility in legacy systems given that it has limited scope to be bridged with AI.
6. Possible to attach to CRM and eCommerce website to make the issue wider.
Where you store information, there is every possibility that the same functionality extends its scope to include an eCommerce website and CRM, both of which could extend the scope of a business to a never-before expected range.
These are but some of the plusses when an office inventory management software goes to the cloud. There are others too and things that add up all the time. But one thing is certain. The Cloud flattens the world and brings every entrepreneur on the same plane!